You use multiple queues, your agents transfer calls from one queue to another and you would like to see how long a customer has to wait before the call is accepted in either queue in the call's Zendesk ticket?
No problem! In this article we want to show you how to achieve this.
To have the wait time for each queue added to the right Zendesk field, you need to know in which queue the customer waited.
What you need to do:
- 2 decimal custom fields in your Zendesk
- 2 session IDs (local Automations) on your call flow module
- 2 Triggers
- 2 ticket updates (global Automations)
First, make sure you create two new decimal fields in your Zendesk
For instance, they could look like this:
Next, go to your Call flow (section IVR call-flows) and find the Automatic Call Distribution Module for one of the queues your agents transfer call from or to. In our case, this is the Support Call Flow Automatic Call Distribution module.
Go to the "Actions" tab and create a new Automation with the Action Set Session Variable.
The next screenshot shows the settings for the Automations. After you selected the Action "Set variables", you can click on "ADD" set a session variable. The variable could be called ivr.queue.name and we gave it the name of the queue, in this case supportqueue.
So what this session variable does: when a call reaches this call flow module, the variable name queue.name is given the value "supportqueue" and this is stored in the call session until it is overwritten. You can then use the value of the variable name to run a number of babelforce Triggers.
You do the exact same thing for the other Automatic Call Distribution module your team is using for transferring calls (in this example case we only have two queues but you can add as many as you want - however, you also need to add as many Zendesk fields). Below you find the screenshot for the other module, the Sales queue. As you can see, the Automation is almost the same with the one difference: the value of the variable ivr.queue.name is "salesqueue".
Now create two Triggers that read out the result and evaluate which of the two values above is currently in use:
Trigger for support queue:
Trigger for sales queue:
To complete this setup, go to Global Automations and create two with the following settings (as you can see you reuse the Trigger you just created in the step above):
For the support wait time:
To insert a custom field, use the ticket id you find in the URL when opeining this ticket field in Zendesk.
For the Sales wait time the setup is analogously.
And this is how the result could look like in Zendesk
You have of course the possibility to add more information, for instance, you can have the ticket updated telling you which queue the caller reached first and was then transferred to, you can add a tag for each transfer, etc. Feel free to play around with session variables - they offer great opportunities.